See What Our Happy Customers Have To Say About Designhill!

review star image

Check out our customer reviews (4.96 / 5average from 38922 ratings)

Frequently Asked Questions


What is an email signature?

An email signature refers to a block of text added to the bottom of an email. It makes an integral part of your branding and is often known as an email footer. A professional signature helps recipients identify your company's essential information.

There are many email signature examples for you to take inspiration from and create one for your professional, business, or personal use.


How do I create my email signature using this tool?

Using the Designhill email signature tool for professional signatures is super easy. Just follow these steps to create your signature:


  1. Start by entering your details. 
  2. Add your logo or image.
  3. Customize your design preferences using the “Style” tab.
  4. Add social media icons using the “Social” tab.
  5. Add a CTA if you like.
  6. Finally, click on the "Create Signature" button.

Hurray! Your professional email signature has been created now. Copy or download it to use.


How can I get my signature from this tool to my email account?

As your professional email signature is ready to use, embed it into your email account easily. Here is how:

  1. Click on the 'Create Email Signature' button, which will open a pop-up page prompting you to either download the email signature or copy the source code.
  2. If you want to copy and paste the email signature, click the Copy Signature button or copy it using 'Ctrl + C' on PC or 'Command + C' on Mac. 
  3. Open the email signature editor in your email account, such as Outlook, Gmail, Apple Mail, etc., and paste the signature copied to the clipboard using 'Ctrl + V' on PC or 'Command + V' on Mac. 

Note: Alternatively, you can do it by clicking on the 'Get Source Code button. Just copy and paste the source code into your email account.


How can I add my professional email signature to the Gmail client?

You can add your email signature to your Gmail account by following these steps:

  1. Login to your Gmail account.
  2. Go to 'Settings' by clicking the 'cog' icon in the top right corner of your screen.
  3. Click 'Settings' in the drop-down menu.  
  4. Under the 'General' tab, scroll down to find 'Signature' and paste your new email signature already copied into the clipboard.
  5. Click 'Save Changes at the bottom of the page.

This way, you can easily add your email signature to your Gmail account.


How can I add my email signature to the Outlook client?

You can add your professional email signature to your Outlook account by following the given steps:

  1. Log in to your Outlook account. 
  2. Click on 'File' and then 'Options' in the top left corner of your screen.
  3. Select 'Mail' from the 'Options' menu. 
  4. Click on 'Signatures' and the signature you like to create or edit.
  5. Paste the email signature already copied into the clipboard. Now, save the changes made.

Note: If you're facing a problem, you can opt to copy the source code instead of the signature.


How can I add my newly created email signature to Apple Mail? (OS X El Capitan 10.11)

It is easy to add your new email signature to Apple Mail. Here is how:


  1. Log in to your Apple account.
  2. In the top left corner of your screen, click 'Mail' and then 'Preferences.'
  3. Click on the 'Signature' tab from the 'Preferences' pop-up at the bottom of the middle column, and click '+.'

In the right-hand column, paste your new email signature already copied in the clipboard, then close the 'pop-up' to save the changes.


How can I select and copy my newly created email signature on a mobile device?

Since a mobile device doesn't have a specific button like 'Select Signature,' the process of copying and pasting your new professional email signature slightly differs. Here is how you can do it on a mobile device:


  1. Select your new signature manually and copy it to the clipboard. 
  2. Ensure you highlight the entire email signature consisting of all the styling codes. 
  3. Select the signature along with the line (above and below your signature).
  4. Tap 'Copy' to copy your signature and paste it into the editor of your email signature.

Note: Remember, some mobile devices such as iOS only paste text by default. So paste the signature, and then shake your mobile device to populate the option to undo the formatting changes. Also, make sure your signature looks precisely how you want it to be.


Which is the best email signature format?

Having a good structure and format is essential when you use an email signature generator to create a signature. Its format will either make or break the impression your email signature will leave on recipients. So, you must use a clean and organized signature format to keep it professional.

Here is what you can do:

  1. Use concise words. For example, write CEO instead of Chief Executive Officer. Ignore vague, misleading, and misspelled titles
  2. Add your logo or image
  3. Customize your design preferences using the “Style” tab
  4. Business name
  5. Job title
  6. Phone number
  7. Official website
  8. Address – in case of local store/service

Keeping the information of your email signature in this format will help people find the required info they need to contact you.


Can I add my image or company logo to the professional email signature?

Yes! You can add your photo or company logo to make your email signature stand out. They make communication with your target audience more professional and exciting.

Follow these steps to maintain the professional reputation of your brand:


  1. Always use a personal photo with a smiling face (if you're adding your headshot picture).
  2. Use only high-quality images.
  3. Make sure your logo or image isn’t trimmed.
  4. Give your logo or image a clean background.

Alternatively, you can check out our email signature examples and templates to get the idea of an image or logo added to your signature.